UIC Student Employment Office
Student Services Building,
1200 West Harrison Street
Chicago, Illinois 60607-3344
Phone: (312) 996-3130
Fax: (312) 413-7944
M-F : 8:30 a.m. - 5:00 p.m.
Answer: Submit a job posting via www.uiccareers.com. Once you identify a potential student employee, the Supervisor must complete a Student Employee Requisition Form and give it to the student. The student will then need to complete necessary HR paperwork at our office, Student Employment Office, 2100 SSB, between 12:00 PM and 4:00 PM, Monday-Friday. Please note: this process can take 20-45 minutes. They must also bring in original documents for the Immigrations Reform and Control Act of 1986.
Answer: No, there is a Student Employment Wage Plan that has specific steps and qualifications for each step. Students must qualify based on actual work experiece/volunteer experience for higher steps.
Answer: The student CANNOT start work until all the necessary HR paperwork is complete and the student is cleared by the Student Employment Office. Supervisor(s)/ College HR Representative(s) will recieve a "Student Employee Checklist" from us notifying them that the student employee may start working.
Answer: Yes, like all other employees at the University, the student must show the appropriate employment documents. They must bring in original documents for the Immigrations Reform and Control Act of 1986.
Answer: A student must be registered for and maintain a minimum of 6 credit hours. Certain exceptions are made for a graduating senior who only needs less that 6 credit hours or if a student has financial, emotional, or physical hardships. This request is made through the Civil Service System. Please contact the Student Employment Office for details.
Answer: Banner is the University's integrated system. The HR and Payroll modules were implemented on December 29, 2003. An employee must be entered into Banner before time can be submitted.
Answer: An authorized Student Employment HR Representative must submit the hire information through HR Front End (HRFE). Once Student Employment receives the HRFE transaction, the transaction is applied and activated in Banner. Once active, departments can submit payroll hours.
Answer: The Banner system requires a position number for each position class. Students will be pooled positions which means a unit can use the same position number for every student hired in a certain title. The position number's information will default into a job which is held by an actual student employee. The unit completes and submits a New Student Employee Position Number Creation Form and the Student Employment Office processes it within 3 business days from the recieved date. At that time, you may check NBAPOSN for the position number assigned.
Answer: Students need to sign in on a daily basis. Departments can use the Daily Time Report. Every two weeks, the hours should then be submitted either through the web-time entry system or department originated through the Banner system.
Answer: Yes, by law, student employees are entitled to overtime if they work over 8 hours in a day or 40 hours in one week.
Answer: If a student works more than 5 hours continuosly, they can be given a unpaid lunch.
Answer: No. Students are paid on an hourly basis for time worked.
Answer: Give the student a Supervisor's First Report of Occupational Injury or Illness. They can visit any hospital that they choose, however the emergency room must complete the form. The form must be forwarded to the Office of Worker's Compensation.
Answer: When a student is not registered for 6 hours or more, FICA will be automatically deducted. This will usually occur during the summer time when a student is not enrolled for classes. This is also a good signal that a student dropped below 6 credit hours during the fall/spring term. Contact Student Employment if this happens.
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